Are you using Microsoft Word on your Mac? Here are some tips to help you use Word more effectively. Many of these are also available in other office applications.
'Tell Me' as a guide
Have you ever used'Tell Me' located next to the view on the top ribbon of the application? I was very impressed when I first encountered'Please enter'. This feature is becoming increasingly useful as a tool widely applied to Microsoft's productivity suite.
If you don't know how to work in the Office app, select 'Please enter' and enter the information you want to know.
You may have to change the question to get exactly what you need, but eventually, the answer you want will be displayed in real-time. This single tool makes a big difference in figuring out how to work.
Quick document navigation
The 'navigation window' helps navigate long or complex documents, but many users do not know this feature.
- Select View> Sidebar from the application menu, then select the Navigation Pane item from the third item bar.
- Alternatively, you can tap View on the Documents menu and then select Navigation Pane from the third option bar from the left.
The document browser appears on the left, showing a preview of all document pages, including the one you are currently on. You can tap a page to go directly to that page.
Shift-F5
I personally use Shift-F5 the most. When you reopen the document, you can jump directly to the paragraph you worked on in the last saved document or the last edited word.
Use freely to align
Do you want to make certain parts of the document stand out by sorting them differently from other paragraphs? Would you like to write a letter left-aligned, and only apply center alignment to a specific section? There's a way to place text in a specific alignment. This means that there is no need to apply the alignment direction by selecting the necessary part after writing the article first. You can use the following method.
- Double-click an empty space in the document in the alignment direction you want, such as left, right, center alignment.
- Then, the cursor moves to the left, right, center, etc. in the desired direction and displayed.
It's a lot faster than changing the direction in which it will be aligned after writing, so it's very comfortable.
The exact meaning of the number of clicks
The range for selecting text varies depending on the number of clicks.
- Click once to place the cursor on a specific section of text.
- Click twice to select the entire word at the clicked position.
- Click 3 times to select the entire section.
Formatting out
Everyone has the experience of importing text from other documents or websites, and even importing unnecessary formatting. To get rid of this unnecessary formatting and return to'clear text', select the copied part and then choose one of the following methods.
- It's very simple but tap the Erase All Formatting tool you may not know. The small pink eraser icon in the lower right corner of the letter 'ga' is superimposed in the form of a subscript.
- Open Edit> Clear> Clear Format on the selected text.
Scan data to iPhone
I have an iPhone, but when I'm working on a Mac, there are times when I need to manually enter data from printouts. Instead of entering manually, take pictures of the necessary data using the iPhone and picture data tools. And convert it using OCR. And you can automatically place it wherever you want in the Excel spreadsheet.
Advanced 'Find and Replace' tips
Most of the readers of the article will know how to edit documents using the'Find and Replace' feature. This is a feature that is often used to change a misspelled word. It seems that many people don't know the following three tips for using find and replace a little more freely.
- If you use too much space between lines, you can find and correct errors by typing ^p^p in the Find field and ^p in the Replace field.
- What if I entered the wrong number of digits, but the document volume is very large? Typing ^? allows you to quickly scroll through all the numbers entered in the document.
- When collaborating on a document or report, you can use ^a to navigate through the comments entered.
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